INTERNAL ADVERT - Assistant to the Director (Grade 11)

Division of People and Cutlure

We are seeking a highly capable professional to provide high-level support to the HR Director.   The role requires exceptional organisational skills, discretion in handling sensitive matters, and the ability to coordinate complex schedules and communications at a senior level. Success in this role will depend on proactive problem-solving, strong communication skills, and the ability to anticipate and respond to the evolving needs of the organisation and the Director.

Main Objectives

To work closely with the Director to provide high-level administrative and front-line support to the Director, which will enable the Director to effectively support the academic project and serve the University in the execution of responsibilities, duties, and tasks and to meet strategic objectives.    Responsible for a proactive approach to understanding and keeping up to date with the division's activities to be able to coordinate meetings, manage the Director’s diary, projects and manage project timelines, liaising with stakeholders as required to ensure that the work of the Director’s office runs smoothly.  

The Requirements

A B. Degree (NQF level 7, preferably in human resources) or equivalent plus approximately four (4) years relevant experience where such experience includes: -

• Previous high-level administrative experience in an electronic environment where planning, coordinating, and executing high-level and complex administrative processes and projects were key responsibilities and where the job required a high degree of Must be able to maintain composure under pressure.
• Ability to manage busy and complex calendars and/or meetings where there are competing priorities, ensuring seamless logistics are in place. Demonstrates sound judgement when prioritising issues. 
• Demonstrable ability to proactively solve problems. Can anticipate challenges and propose solutions.
• Proven ability to handle confidential and sensitive information responsibly, confidentially, discreetly, with maturity, and professionally. Able to communicate clearly and diplomatically.
• Previous experience and/or demonstrable ability to write reports and analyse data.
• Human-resource-related administrative experience and/or working with an HR management information system would be advantageous.

Application Process

It is essential that prospective candidates read the Job profile for further information and ensure that all relevant documentation is submitted.

The following documents are required:

• A comprehensive CV and relevant qualifications which should include the following: -
  • Reasons for leaving your current and previous jobs.
  • Referees who are and/or were your direct line manager, their title, name, designation and contact information which should be at least their contact number and email address.
• A strong and succinct motivation outlining your interest in the post and suitability relative to the job requirements. 

Please note that no hand-written applications will be considered. Your application must be submitted via our website and online recruitment system.  Failure to submit all documentation and respond to all the questions asked appropriately will result in an application being disqualified.

Any questions or enquiries regarding the submission of an application please contact 046 603 7266.

Selection Process (provisional date, subject to change):

• Short-listing meeting scheduled for 11 May 2026.
• The selection process that will be followed for this post will include an assessment and/or presentation and an interview.
• Shortlisted candidates will be informed of the interview date.

Remuneration per annum (Grade 11):

Basic Pensionable Salary per annum:                          R424 059

Cost to Company per annum (Approximately):             R569 518

All applications will be treated in strict confidence. This post is advertised as a permanent post, but the University may opt to appoint on a fixed-term contract of not less than three years. The University reserves the right not to proceed with the filling of the post. An application does not entitle the applicant to an interview.  Employment checks will be conducted on recommended candidates. 

Recognising that diversity is important in achieving excellence. Rhodes University strongly encourages South African members of underrepresented designated groups as well as persons with disabilities to apply. Spouses and partners of existing staff members are also encouraged to apply. 

Please note all appointments are made in line with the requirements of the Employment Equity Act 55 of 1998, as amended, the Immigration Act 13 of 2022 and Rhodes University's Recruitment and Selection policies. 

Our core values and principles are the foundation of our commitment to creating a positive, supportive, and enabling environment. These values guide our decisions, actions, and how we engage with each other as we work to achieve our vision and mission.

These values are: 
Diversity; Integrity; Respect; Excellence; Collegiality and Compassion

Underpinning these values is the moral duty of accountability and courage: we acknowledge that we are answerable to each other, our Council and ultimately, the South African society for the decisions we make and the actions we take. We are committed to openness and transparency in our governance, our decision-making and in the execution of our responsibilities and in demonstrating courage in confronting those who violate the values for which we stand.